Early deposits are encouraged to secure your reservation. Unless otherwise noted, deposits are 50% of trip rate.
To simplify coordination with lodges and avoid overbooking, the following deposit and reservation policy will be observed:
Verbal commitments will be honored for seven business days. After seven business days, spots not secured by deposit will be released.
Balance payments are due 90 days prior to the trip date.
Cancellation policies are ultimately determined by the destination outfitter and can typically be found on the package brochure, or pre-trip planner for each trip. Otherwise, the following may apply:
If written notice of cancellation is received 180 days (6 months) prior to the scheduled trip, your deposit will be refunded less a minimum 10% cancellation fee, depending on the outfitter's approval. No fee will be assessed if you have an immediate replacement at the time of cancellation.
If written notice of cancellation is received less than 180 days (6 months) prior to the scheduled trip, your deposit will not be refunded. However, if space is available with the same outfitter, your booking may be transferred to another trip later in the same calendar year with the same outfitter, dependent on that outfitter's approval. In this case, a minimum 10% rebooking fee will be assessed.
Balance payments are non-refundable.
All deposits and balance payments are only valid for the calendar year in which the trip was booked, after which, all deposits and final payments are forfeited.
In order to protect your trip payments, it is highly recommended that cancellation insurance be purchased. Cancellation insurance is available at most travel agencies.
Foreign Currency Exchange Policy
Effective December 21, 2013, to compensate for losses in currency exchange fees, when quoting trip rates in USD for trips priced in foreign currency, the exchange standard used will be www.oanda.com/currency/converter at interbank ±3%.
1) For trips listed in currencies other than US dollars, the currency converter at will be the standard used for exchange rates. The rate variance applied will be interbank ±3%.
2) US dollar amounts for deposit and balance will be calculated based on the exchange rate on the day of payment, or as quoted.
3) Payments made by personal check, cashier's check, or money order in US dollars are preferred.
4) Credit card and wire transfer payments are available on request, though additional fees may apply.